Presented by Judy Foley

Agenda IT DepartmentIntroductionsReporting ComputerProblemsDPS NetworkDPS Website overviewAcceptable UsePoliciesDPS Gmail (DIME)DPS CalendarOverview PowerTeacher-Gradebook and GradePortalDedham CloudBlackboard EngageDedham PDOther DPS WebpageQuick LinksDedham TechnologyToolkitDiscovery EducationCodes

Introductions Judy FoleyTechnology Integrator K-12 Don LangenhorstTechnology Director John SpearsNetwork Administrator Mike DewarAdministration Network Specialist

Introductions Iva ConteLead Help Desk Technician Bob TuckerComputer Technician Tim BowenHelp Desk Technician Joanne RasmussenHelp Desk Technician

Report Computer Problems Email your service account: High school: [email protected] Middle school: [email protected] Elementary: [email protected] Include the following information: Your name, school, and room number Brief description of the problem Include error messages if applicableYour computer workstation name Located on the label on the front of the CPU

Entering the DPS Network Press CTRL ALT DELETEAt the AUP Acknowledgement screen, click OKYou may need to Switch User, and then chooseOther UserUsername: first initial last name Example: Jfoley Default password: passwordPress Enter Note: Teachers please don’t sign on to all classroom computers, allow students to sign onand use.YourTurn

Change Network Password Message: The user password must bechanged before logging on the first timeClick OKPlace in your New PasswordRepeat the new password to ConfirmNote: Log off daily, shutdown onweekends and vacations, lock computeronly when leaving classroom.YourTurn

Network Basics Troubleshoot login problems Check cap locks, retype username/password Three times –you are locked out for 10 minutes Save to your network folder – Z drive Set your Z drive as your default document locationin MS Word (Office button Word Options Save Default file location)Create folders in order to organize your filesYourTurn

DPS Each school has a link off the DPS websiteFaculty Link Educational Technology Instruction, Curriculum, and Assessment Professional Development

Other DPS Webpage Quick Links Smart MCAS Select DedhamSchool District Password mcas Grades 3-8 onlinemath School/home access Links to eachschool’s libraryLexiaReadingsoftware School/homeaccessAcuityDPS LibraryGrades 2 - 5 Fastt Math Dedham Cloud Access Z drivefrom home

DPS Acceptable Use Policies

Web-based Email: DIME Dedham Information ManagementExchangeUsername: first initial last name Example: [email protected] password: dpsd1234Stay signed in optionNote: high school students also have emailaccounts and middle school students haveDrive accounts.YourTurn

Dedham’s Employee Email PolicyA few reminders regarding your Dedham email account: Email job-related facts and schedule items (keep it short – 1 to 2paragraphs) Refrain from emailing confidential information regarding your students The Family Educational Rights and Privacy Act (FERPA) is a law thatprotects the privacy of student education records Avoid use of your personal email accounts to correspond with parents Draft emails with care (see Best Practices Guidelines in the policy) Archive emails you want to keep as a reference – Delete unwantedemails All email received from and sent to a DPS email account arearchived

Change Password Click your email addressUsing the Cogwheel choose Setting, AccountChoose Google Account settings to change password Choose Security Change your password YourTurn

Review Google Mail Window Mail – Contacts,TasksInboxStarredImportant Sent MailDraftsSearchMore

Read and Reply to MailArchive Spam Trash Move Label MoreYourTurn

Threaded Conversations All responses in one placeEach time “Reply to all” is selected, you receive acopy of the thread.Beware of “Reply to all”Beware of forward, when in doubt create a newthread.

Threaded Conversations –Cautions When you want to respond to only one personin the thread, carefully reply: First: click on the message to expand Second: click

Threaded Conversations –Cautions When you delete a thread from your Inbox, itis deleted from your Sent mailSteps to delete one unrelated response from athread: Expand all to displaya reply Display messageoptions Choose Delete this message

Compose New Mail Click ComposeBegin typing the DPS staff member’s nameA drop-down list displaysClick to select the recipient from the listType messageClick SendYourTurn

DPS Group Emails First time – key entire address Next time – Auto complete feature Use group lists sparingly If you send an email to the group, and you arepart of the group, you will not receive the email inyour Inbox Check Sent Mail

Contacts Outside of DPS Auto-complete feature Email addresses are added to your Contacts when youReply, Reply to all, or Forward an email you receivedAdd a contact Under Contacts choose New ContactKey in the new contact information (automatically saves)Click the trash can to delete a contact

Search to Find Emails Keyword searchYourTurn

Delete, Report Spam, or Archive ? Archive moves mail from the Inbox to All Mail Inbox is less cluttered Ways to find Archived mail: Report Spam Open All Mail linkUse Search featureClick an assigned Label linkMark an email as spamDelete sends the email to trash Permanently deleted after 30 daysYourTurn

Calendar -Overview Access Mail by clicking on theMatrix on top right corner Your calendar is created.Create a personal calendar foryour personal events. To set your calendar settingclick settings or access underthe cogwheel

Calendar Settings Calendars tab Sharing options: What do they see? Make this calendar publicShare with everyone inDPSShare with specific peopleAll event detailsOnly free/busy (hidedetails)Create new calendar Multiple calendar option

Create/Edit Calendar Event Either click Calendar Event or click a timeblock, enter event details, invite guests, and setreminders and privacy settingsYourTurn

Your DPS Calendar Share your school calendar for schedulingmeetingsMark appointments as “busy” withoutdisplaying detailsCreate a private calendar forpersonal appointmentsView co-worker’s calendar asan overlay

PowerSchool TeacherAccess from the DPS websiteClick on the PowerSchool Teacher linkLogin Username: first initial last name (i.e. jfoley) Password: ps2014Create a desktop shortcut by running theInstallerYourTurn

Change Password(PowerSchool Teacher) Choose PersonalizeChoose Change PasswordEnter your Old Password(ps2014), New Password,and Verify New PasswordChoose SubmitYourTurn

PowerTeacher: Attendance You must take attendance on Day 11. Select CodeDefault is Present2. Change to Absent3. Place a checkmark ( ) inthe box to select a student4. Click SubmitImportant: You MUST clickpresenteven if all students are

Print Class Rosters PowerSchool Teacher Choose to Run a Report Choose the StudentList-Names-Columns as thereport type Choose Submit PowerTeacher Gradebook Choose the Reports icon Choose Student Roster as the report type Choose Run Report / Open Report

PowerTeacher Gradebook Run the Installer to get the Gradebookicon on your desktop at home or atschool. These eliminates Java issuesand makes accessing the Gradebookvery easy. Follow steps .Access Gradebook Electronic grade book Training in SeptemberQuestion: How will you calculate grades? Categories (i.e. 50% tests, 20%quizzes, 30% homework) Total Points (all assignments underone category)Suggestion: speak with others at yourschool or in your department to determinethe pros and cons of the two methods

PowerTeacher Instantly launch PowerTeacherReports tab – Print Student RosterYourTurn

PowerTeacher Gradebook Adjust dates under Classes Update to 2014-2015 Under Semester 1 choose Term 1 Review icons Classes and Student GroupsAttendance and Notifications

Print Student Pictures PowerTeacher Gradebook Choose Attendance Seating Chart or clickthe Seating Chart Icon on the Start pageWill be asked to Prepopulate the layout Choose Cancel or OKPrint Seating Charts Use the printer icon in the top right corner toprint a class seating chartAdjust the seating chart using the Seating ChartDesign tab (change the layout of the chart)Use the zoom control as neededMore training to come in SeptemberYourTurn

Grade Portal Student and parent accessGrade portal used to viewstudent’s grades, assignments,teacher commentsStudents and parents are issued usernamesand passwordsUpdates appear as entered by the staffmember Options are available to delay informationupdates to the Grade Portal

Dedham Cloud System CheckLogin – same username/password asnetworkUse My Files to open the webnetwork FileSystem Explorer Access your files on your Z driveUpload new files (File Uploader to drag anddrop)Delete filesUse navigation buttonsYourTurn

What is Blackboard Engage? Product of Edline – Blackboard EngageDistrict Course Course(s) you teach District information, professional development, documents, mentorprogram, Blackboard documents, and more!Post student resourcesAssessment optionsAssignment links – students electronically send documents to theirteacherAdd-ons (electronic journals, blogs, chat, and wiki)Username [email protected] is network PasswordActivate Account

Blackboard Engage TrainingVideos District Home Faculty EducationalTechnologyUnder Contents Blackboard EngageTraining Videos PDF Documents Picture Resizing Activating an Account Blackboard Engage – Add documents and links

Dedham PD – Professional Development Faculty linkProfessional Development linkLoginChange your passwordYourTurn

Dedham PD Register for PD courses: Click OfferingsView Courses – click linkChoose level of creditClick Register for this CourseAdditional items: ABOUTCLASSLISTSRECORDSQuestions? Contact Pam Neill @[email protected]

DPS Technology Toolkit – Sample List Discovery EducationInspiration / KidspirationeInstructionSnipping ToolMicrosoft Office 2007Elmo document camerasMobile laptop cartsSmartboards / AirlinersLCD projectors

Additional technology assistance: For technology integration assistance withPowerTeacher, PowerSchool, the DPS toolkitincluding Blackboard, Discovery Education andSmartboard training, co-planning and/or coteaching: Email your Technology IntegratorFor other technical assistance: [email protected] [email protected] [email protected]

What is Blackboard Engage? Product of Edline –Blackboard Engage District Course District information, professional development, documents, mentor program, Blackboard documents, and more! Course(s) you teach Post student resources Assessment options Assignment links